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There is, actually, a way for Microsoft Word to save in a different format, called HTML-filtered, which will filter out most of the added garbage. But that is when the HTML format is chosen when saving. That means that the source text was imported into Microsoft Word and then exported back out as HTML created at the time of saving the document – and the minimum file size for this HTML is 35 Kb. These changes occur because Microsoft Word is not an HTML editor it only allows the import of files of that format.

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Why does Word change initial HTML code in the email body? After this transformation, we can no longer be sure that this code will appear the way that we want it to. So we see that our simple HTML text has been enriched with a huge mass of ‘garbage’ that has come seemingly from out of nowhere, and which is many times greater than that original text in its initial format.

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Visit Send Personally for Outlook homepage and download the add-in to send your emails with original HTML code!

To clarify what the differences are, let’s look at the source of this new HTML file: We see that the size of the resulting file is 35.8Kb! Just like that, the file size increased 1000 times! But it looks the exact same as before. We open this file in Microsoft Word as HTML and save it as HTML with a different name. As soon as you put your code into Microsoft Outlook through the exchange buffer, the whole code will be transformed and corrected. But this remains the case only so long as your HTML source code stays in its initial form. Using an HTML editor along with a testing and optimization tool like this, you can create rather complex HTML messages and be confident that they will appear properly for all recipients.

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For example, you can use a free online service from Litmus Software which will let you test your HTML code’s appearance in more than thirteen email clients: By creating an HTML email using an HTML editor that is not Microsoft Word or Outlook, you have the chance to test how the code will display in various browsers and mail clients.

The answer to this question is very simple – to be sure that your HTML email will look the same in Microsoft Outlook and in Google Mail, Apple Mail and in email clients on tables and mobile devices. Why is it so important to save the initial HTML code of emails? At first glance, this does not seem to be a big problem… but only at first glance. These technical changes cause significant differences in both the appearance of the resulting message as well as in the HTML code itself, which undergoes alterations and corrections. The previous versions of Microsoft Outlook used Internet Explorer as an HTML engine. Yes, this can be done, but there is a surprise waiting for you.īeginning with Office 2007, Outlook only supports Microsoft Word as an engine for generation and display of messages in HTML format. But as soon as you try to create an HTML message using special software and use the resulting HTML as a source for your message, you will be surprised: Outlook doesn’t allow you to use your own HTML source to build a message! “OK, but it is not a big problem” – you say, and again you may be right because you can open the resulting HTML message using Internet Explorer and copy-n-paste the data through the clipboard into the Outlook message. “But Outlook allows me to create HTML-formatted messages using a lot of controls and styles,” you might say, and you would be 100% right. One such case is using Microsoft Outlook to send HTML-formatted newsletters or forms. It is a very powerful email client, but sometimes this power is a shortcoming. Microsoft Outlook is the go-to email client for business and a stunning number of users use it in everyday work. Reporting solutions, add-ons for Microsoft Excel, Outlook Express Web Analytics, HelpDesk and Workflow solutions for SharePoint Manage signatures and disclaimers in corporate emailsĭownload emails from external POP3 servers to Exchange Multiple Exchange mailboxes search with a range of features Save, remove and manage attachments on server sideĪutomatically print emails and attachments on Exchange Server Solutions for any environment based on Microsoft Exchange Server Prints emails and attachments automaticallyĢ0 apps to improve your daily work with Outlook Personalize emails with advanced mail mergingĬovers all attachments needs: extract, ZIP, manage The line of Microsoft Outlook tools and appsġ4 add-ins in one bundle for the best priceįinds and removes duplicated in emails and postsįinds and removes duplicated contacts, tasks, etc